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Over the years, the school administration in Nigeria, in particular, has had the lslamiyyah schools Lip service for the records are kept properly paid. do all these schools is to teach students simple and doctoral programs. But, as noted by NTI (2000:12), in 1964 a principal of an elementary school in our district Bauchi State was faced with a difficult experience. A form with a number of questionnaires on the appointment of former pupils of the school as the president of the orderedFederal Public Service Commissioner, was given to complete. The school closed many years before the players even attended primary school. Therefore, the principal does not know the man personally and I did not know what to write about him.
The only solution was the director of the school to make the record. The records of the school year showed that the student has been admitted, the year it was released, the record of his good academic performance, how to keep a record of annual awardsstudents among others.
These were the records that the school head has contributed to a form filled out correctly and that the person is appointed with sustained success.
Definition of Terms
school records to be kept: This approach to NTI (2000:12) is the history of the school and recorded systematically. This means that the systematic development of the school at different points in time, recorded at the bottom, are the school administrators. it is the log realTools accurance official accounts of the transaction or that are preserved in the school office (Olanrewaju 200S).
Aleiyideino SC et al (202) defines a record as a written declaration of an event. School records to keep records for these scholars are records that a lot of information about the school that the authority to make decisions and donkeys will take to enable the progress of the school. Director of the School will refer to both principal and principal.
Student: 'be used to refer to pupils and students. These records after dibutyl Ojerinde, 00 and Tukur (ed) (2005:21) classifies education records in (a) Statutory Records (b) Scientific Records (c) Finance Records (d) Personnel Record (s) General Records.
Also joining the Muslim schools in the category of voluntary agencies for educational development, Eke, et al (2000:46) explains that the person concerned Izalatil bid'a Iqamatis Wa Sunnah group Jama'atu Nasrul Islam, the Islamic Trust of Nigeria(ITN) and other immensely not only the development of training, but also good school records should be stored in Nigeria have done. Here cognitive and effective domains are strongly opposed issued to public schools, with only one cognitive domain.
E 'followed, in the light of the foregoing, we discuss the classification of the school records are as dibutyl Ojerinde H.as Tukur and 0.0 below:
A). Statutory records
1. ADMISSION REGISTER
This is a record ofAdmission, progress and withdrawal of students, should contain the following information about students for admission.
(A) the number of insertion (b) full name (c) Sex (d) Name and address of parents / guardians (s) day month and year (f) of the birth went back to school reading (g) last class (h) Day , month, class, item (i) records of progress (j) Date of schooling (k), reason for leaving, etc. (1) number of the certificate of transfer.
All entries must be handwritten andCorrections should in a way that the original entry and the correction are both clearly be distinguished. It should be kept no less than fifteen (15) years from the date of registration.
2. PARTICIPATION.
This is a register which is maintained for each class leaves with information on all students for the student of the school. regular attendance of students' or otherwise this can be easily understood, should contain (a) registration number (b) the name,safe name, etc.
Third log.
This book contains the records of important events at school. The history of the school can be created from this record. It must be borne in silence.
Fourth GUESTBOOK
This is a record that shows the names and addresses of all visitors are important for the school and the purpose of such a visit.
fifth book Punishment
The law allows only the school principal or his representativeto inflict corporal punishment of errant pupils. A fee is required reoord, since (a) The name of the offender (b) The date of the sentence (c) The nature of the crime (d) the person, the penalty, etc.
This record helps to protect teachers against parents injured. It can serve as a witness for the school to follow the progress of these students.
6. Education Law
The school should retain the right to education and its regulations to support the school in operation Line with these regulations.
7 National Policy for Education
Each school must have a copy of the national educational policy.
8, FILE inspection report
This is a record of reports of visits to schools by inspectors as it helps during the follow-up inspections.
9. Individual personality.
This is a record that shows a brief report on the events of the school on a daily basis. In schools, completed a daily report also write to the prefect duty> Book.
10. Minutes of Meeting Point
It should be a hard cover book meetings in its commitment to the acceptance of the minutes of the meeting for easy reference to the decisions taken.
B). Academic Record
i) approved copy of the curriculum
ii) Academic Syllabus file
1. APPROVED Syllabus:
Academic institutions are based program running on the approved program of course, could be the curriculum of primary education curriculum for teachers NTIUniversities must Waeco / NECO curriculum to follow and so the school has a curriculum.
2. CONSTRUCTION WORK
And 'this aspect that the division of the curriculum in teaching units. He is in issue, the performance goals, broken lights, etc. must be reported to any teacher and maintained approved by the school principal.
3. RECORD OF THE BOOK OF JOB
This further dissect the regulation of work in the recordings a week what the teacher teaches. It must be kept by teachers and ovenand confirmed by the President.
4. LESSON Note Book
You can call the lesson plan, as is the site plan for the architect. It 's so that follow, not to mention a process of preparation. This reduces the energy cost of remembering the next step is to do in class. It should include the date, topic, time of day, length of lesson, age, gender and class. Others include: goals and objective knowledge, implementation, evaluation and presentation of financial statements.
5.Book marks
This is used in the compilation continues Assessment (CA) to register. It can be used to configure the CA or weekly, fortnightly or monthly as the case may be.
6. FEATURE continuous evaluation / registration form
Schools used for CA file records of examination for each student. Two copies are for one student for one school and another required for students. Areas should be cognitive, affective and psychomotor skills of the student.
7. SchoolTABLE
This shows the daily activities of school, class by class period to period and the names of teachers to deal with them. It summarizes the number assigned to an issue of time and periods of drought, the number of subjects taught by a teacher in a week.
8. CLASS PARTICIPATION
It is held by the master class on any subject to be signed at the end of the period for teachers. Cheek teachers can not go to classes and at the end
9. TRANSFERCERTIFICATE
This is printed in a booklet for students who leave school before sending them to the class terminal. It helps both the school released students and schools to students.
10. Leaving Certificate
Unclaimed certificates certificates, etc. must be kept under lock and happiness
11. The files are the products of different subject areas to be kept NEED
C). FINANCE RECORD
The school must provide accounting records, such as:
i. and wage paymentCoupon: - these are stored in files labeled for the payment of wages and other benefits made in the school.
school fees, record: - It is required to provide financial transactions in the schools. It provides information about the terms of revenue and expenditure. It promotes accountability and preventing corruption and sharp practices.
iii. Income tax: - E 'issued to students when they pay taxes, while duplicates of auditors and inspectors detained.
. Iv Cash Book: - ShowRevenue and expenditure of the school.
v. ledger: - It 's school record all debit and credit of the slopes.
vi. Syndicate Bank reconciliation school transaction with the bank (to agree)
vii. Photo Book: - It 's used to keep an inventory of land and other school activities with the debt.
viii. IOU book: - This is used to service personnel in the short term financial assistance to payTo pay salaries.
D). PERSONAL RECORDS:
i. Staff Time Book: - This is the gift for staff, shows the melody all the employees go to school (late corners of the cabin can be easily identified)
ii. Staff moving book: - This is the record, the status is returned when staff move from school during school hours and when.
iii. confidential report (annual evaluation report APER Module) This is used for staff promotion and reward.
iv. personnel files: eachEmployees must have a personal file, the references contain the number of years of service with the right.
List of members are kept well too, including the organization of the school - see list of personnel.
vi. Subject files on the accounts must be maintained
E). EJGENERAL RECORDS:
A school also needs the following items:
i. Parents Teachers Association Book of Minutes
ii. Parents Teachers Association account book
iii. Board of DirectorsMinute Books
iv. Excitement and folders
see instruction book or file internal circular
vi. Correspondence files on various topics
IMPORTANCE OF RECORD schools
The importance of records in the schools after Olgboye Cited Olararenwaji IT (2009:1) and dibutyl Ojermde and Tukur (ed) (2005:27) to include;
1. It tells the story of the school
2. Facilitates the continued operation of the school
3. E 'facilitate and improve the provision of effective guidance and career counseling for students in the social sector
4. Contains information required to ex-students and institutes concerned and employers for admission or placement.
5. Facilitate the provision of information to parents or guardians to effectively monitor the progress of their children at school or performance.
6. Provides data needed for planning and decision-making by the schoolAuthority
7. Enter "basis for objective assessment of the state of teaching and learning in schools, including the performance of staff and students by supervisors and inspectors.
8. Provide information to the school community, the general public, employers, researchers for the advancement of knowledge.
9. It ensures that the principal observes scrupulously observe the training.
10. teachers of the school records can be used as reference material for bothand administrators.
SCHOOL RECORD OF ABUSE
Some time after Aleiyideino, SC et A! (2000:79) some abuse of school records to be kept by:
1. Unavailability of records: - You do not know can not produce such records or the same if the need arises.
2. The problem of conservation: - Some schools have these recordings are not stored properly the subject.
3. Ignorance on the part of principals: - Some principals are not even aware of the importancerecords shall be kept at school or whatever those records.
4. poor supervision by teachers or assistant head: - Some principals do not, because no body requested records for such records.
5. If the information is inaccurate or incomplete, can not give us accurate information is required.
CONCLUSION:
This means that we have the importance of maintaining accurate and complete information and to allow our school up to date and to hear and respondQuestions or compiling our school without difficulty.
Reference:
Olanrewaju, IT (2008) The importance of documentation in the school is "paper presented at the Department of the University of Ilorin PHE pp 1-10.
2. Aleiyideini, SC et al (2002) "Record Keeping" in NTI (2002) School Management Training Course Book pp 69-78
3. EKE (2000) "School of Administration and Management" in NTI (2000) cycle of education 4 Pp 12-13
4. Dibu Ojerinde, 0.0and Tukur, H (2005) "Record Keeping" Manual inspection PGDE NTI by DLS. PP2 1-27.
OF
MAL. Abdul Karim N. BELLO
College of Education Jalingo
Taraba State, Nigeria.
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